Agency Operations Software & Time Tracking
Run projects. Track time with proof of work. Manage team capacity.
The all-in-one agency operations platform to manage client deliverables, capture desktop proof-of-work screenshots, balance workload heatmaps, and collaborate in real time without tool sprawl.
Bring Structure to Every Agency Project
Turn Client Scopes Into Actionable Project Plans
Organize client engagements with sprint milestones, custom task pipelines, tracked billable hours, and proof-of-work timers. Collabix AI and Model Context Protocol (MCP) agents assist your team in scaffolding structured checklists, milestone roadmaps, and daily task plans in seconds.
Know who has capacity & what's tracked in real time
Live bandwidth heatmaps, weekly schedule allocations, and automated desktop proof screenshots keep agency founders and project leads aligned without constant status check-ins. Detect burnout risks, overdue milestones, and retainer budget overruns before they impact client delivery.
Manage Your Agency Operations From One Unified Platform
Launch client workspaces in minutes, record verifiable billable hours with desktop screenshots, balance live team capacity, and collaborate across project channels—replacing 5+ disconnected SaaS tools.
Manage Client Projects Without Switching Between Tools
Kanban Boards, Milestones and Time Tracking in One Workflow
Organize client deliverables with agile Kanban boards, custom stage pipelines, subtasks, and checklists. As team members log hours on the lightweight desktop app, milestone budgets, client retainer balances, and capacity heatmaps update automatically in real time.
Client Collaboration, Project Channels and Proof of Work
Collaborate with clients in dedicated project channels with granular role-based permissions. Automated desktop proof screenshots and activity diaries give agency clients 100% billing confidence without extra status meetings or manual reports.
Frequently Asked Questions
Collabix is an all-in-one agency operations and project management platform that unifies verifiable desktop time tracking with screenshots, real-time team capacity planning, sprint milestones, and secure client collaboration portals into a single workspace.
Collabix offers lightweight native desktop time trackers for macOS and Windows. Team members log time against specific client tasks while the app captures automated periodic proof-of-work screenshots, activity levels, and idle detection—providing 100% transparent timesheets and eliminating client billing disputes.
Collabix calculates live capacity heatmaps by analyzing weekly scheduled availability, allocated milestone workloads, and tracked hours. Agency managers can instantly spot overloaded team members, identify available bandwidth, and balance project resourcing before deadlines slip.
Yes. Agencies can invite clients into dedicated project channels and guest portals with granular role-based permissions. Clients can review progress, approve deliverables, and join discussions without ever seeing internal rate cards, team cost rates, or private agency chats.
Collabix eliminates software sprawl by replacing disjointed tools for project management (Asana/ClickUp), time tracking and proof-of-work (Hubstaff/Harvest), team messaging (Slack), and client portals—cutting software overhead and keeping team data synced.
Yes. Collabix AI and Model Context Protocol (MCP) integrations help agency leads automatically generate sprint task breakdowns, draft client intake deliverables, create milestone checklists, and detect project delivery risks in real time.
Yes. You can start using Collabix for free with no credit card required. Upgrade seamlessly to higher-tier agency plans as your team size, client volume, and storage needs scale.